Elections
A Special Election has been announced!
A special election has been announced to fill mid-term vacancies for the following positions:
- President-Elect (Special Election. 3 1/2-year appointment. Term to begin immediately after election results are confirmed. First 1 1/2 years will be as the President-Elect, term ends June 30th, 2029 after fulfilling President and Past-President roles)
- Communications Officer (Special Election. 1 1/2-year appointment. Term to begin immediately after election results are confirmed, term ends June 30th, 2027)
- Professional Development Officer-Elect (Special Election. 1 1/2-year appointment. Term to begin immediately after election results are confirmed, term ends June 30th, 2027 after fulfilling Professional Development Officer role)
- Historian (Special Election. 2-year appointment. Term to begin July 1, 2026, term ends June 30th 2028)
More information about each of these positions is below. Submit a nomination today!
Elections for 2026-2027 UHESA Officers are coming soon!
Submit a nomination for any of the following positions:
- Secretary
- Treasurer
- Communications Officer-Elect (2-year appointment. Term begins July 1, 2026, ends June 30th, 2028 after fulfilling Communications Officer role)
- Government Relations Officer-Elect(2-year appointment. Term begins July 1, 2026, ends June 30th, 2028 after fulfilling Professional Development Officer role)
- Professional Development Officer-Elect (2-year appointment. Term begins July 1, 2026, ends June 30th, 2028 after fulfilling Professional Development Officer role)
More Information
Any UHESA member is eligible to be nominated for a UHESA Board position; nominees do not have to be current staff association members or UHESA delegates. You may nominate yourself or someone else. You may submit as many nominations as you would like. Nominees will be contacted by the UHESA President-Elect to determine willingness to serve and eligibility prior to be added to the election ballot.
Nominees will be asked to provide a brief Statement of Intent to be included on the ballot.
During your term, Officers are required to attend the monthly General meeting and may be required to attend the quarterly Executive meeting, as well as any subcommittee meetings as needed. Officers should also plan to attend the UHESA Annual Conference which is held in person each July.
Anticipated minimum time dedication is one to two hours per month, not counting the Annual Conference, which is 1 1/2 days long, in person at one of our member institutions here in Utah. Some positions (e.g. President) may require more time. Find out more about each position's responsibilities by reviewing the UHESA Bylaws and Constitution. If you have questions, please contact the UHESA President-Elect.
About UHESA Roles
President
The President provides leadership and oversight to ensure the effective operation of UHESA. This is a 3-year appointment beginning with President-Elect, then transitioning to President and Immediate Past-President. Responsibilities include:
- Leadership and Direction: Guide UHESA’s mission and activities in collaboration with the Executive Board.
- Meeting Facilitation: Preside over all UHESA meetings.
- Representation: Serve as UHESA’s representative to the Board of Regents, USHE, the Legislature, the public, and partner organizations, either directly or through designated delegates.
- Governance: Uphold and enforce the UHESA Constitution and Bylaws.
- Special Meetings: Call special meetings as needed to support UHESA operations.
President-Elect
The President-Elect supports organizational continuity and prepares to assume the role of President. Responsibilities include:
- Acting President: Serve as President in the President’s absence.
- Support Duties: Assist the President in carrying out organizational responsibilities.
- Committee Service: Participate on committees as assigned.
- Elections Management: Solicit nominations and administer Executive Board elections.
- Continuity: Perform additional duties necessary to maintain consistent and effective UHESA operations.
Immediate Past-President
The Immediate Past-President provides continuity, historical perspective, and support to UHESA leadership. Responsibilities include:
- Advisory Role: Serve as an advisor to the Executive Board and assist with election processes.
- Transition Management: Maintain, update, and organize transition materials for incoming leaders.
- Onboarding: Coordinate onboarding and orientation for new delegates and alternates.
- Committee Service: Serve on assigned committees.
- Additional Duties: Carry out other responsibilities as determined by the Executive Board.
Secretary
The Secretary supports effective communication and documentation for UHESA. This is a 2-year role. Responsibilities include:
- Agenda Preparation: Collaborate with the President to develop the agenda for each General Meeting and distribute it to all UHESA Board members in advance.
- Record Keeping: Take and distribute minutes for General Meetings and maintain accurate records of meetings and board business.
- Meeting Coordination: Schedule General Board Meetings and send out meeting notices and agendas prior to each meeting.
- Additional Responsibilities: Perform other duties as assigned by the Executive Board to support UHESA operations.
Treasurer
The Treasurer manages UHESA’s financial records and supports transparent fiscal operations. This is a 2-year role. Responsibilities include:
- Financial Management: Maintain complete and accurate records of all UHESA funds and provide financial statements to the Executive Board. Financial statements will be included with meeting agendas when requested.
- Additional Responsibilities: Perform other duties as assigned by the Executive Board to support UHESA’s financial stewardship.
Historian
The Historian preserves UHESA’s institutional memory and ensures accurate documentation of organizational history and membership. This is a 2-year role. Responsibilities include:
- Historical Preservation: Collect, preserve, and interpret the history of UHESA.
- Record Organization: Organize historical materials, documents, and records.
- Roster Management: Maintain the official UHESA board membership roster and contact information, including accurate records of delegates and officers. Collaborate with the Executive Board to update institutional contacts and current delegates.
- Storytelling and Documentation: Document UHESA events and share the organization’s story with members and the broader community.
Communications, Government Relations, and Professional Development Officers
These Officers lead efforts within their strategic areas to advance UHESA’s mission. These are 2-year roles, beginning with the Elect role, then transitioning to the Officer role. Responsibilities include:
- Annual Goal Setting: Establish annual goals aligned with their designated UHESA strategic area.
- Committee Leadership: Recruit assistance and form committees as needed to accomplish strategic objectives, under the direction of the President.
- Reporting: Provide updates and report project outcomes to the UHESA Board.
- Additional Responsibilities: Perform other duties as assigned by the Executive Board to support strategic initiatives.
Communications, Government Relations, and Professional Development Officers-Elect
Officers-Elect support continuity within their strategic areas and prepare to assume full Officer responsibilities. Responsibilities include:
- Acting Officer: Serve in place of the Officer when the Officer is absent.
- Support Duties: Assist the Officer in performing assigned responsibilities.
- Committee Participation: Serve on committees as assigned.
- Continuity: Perform additional duties necessary to support ongoing UHESA business and ensure smooth transition into the Officer role.
We encourage you to attend any of our General Board Meetings if you would like more information. Contact us at uhesaboard@gmail.com if you would like to attend.